Cloud-based IMS for compliance control
When it comes to housing small business systems and meeting compliance requirements on an ongoing basis, your organisation needs the support of a reliable and user-friendly platform. The right compliance software helps you manage your workforce remotely and increase the effectiveness of your compliance control.
A cloud-based integrated management system (IMS) is a digital solution that future proofs your business and allows you to reach your core objectives. Operating within a quality, cloud-based IMS makes compliance with industry standards not only attainable, but simple.
Compliance software allows you to better manage:
- Workflows and documents
- Compliance, legal obligation, licence and permit registers
- Incidents and actions
- The risk of potential impacts to the business
- Asset maintenance
- Industry-specific audits and inspections
- Contractors, employees and suppliers
- Meetings and agendas
- And ideally much more.
The benefits of cloud-based systems include:
- The ability to manage compliance in the field
- Improved administrative, communication and employee efficiency
- Increased productivity and improved communication through automated processes
- Access to real-time data, information and insights remotely
- Freedom and flexibility of employees being able to work remotely
- Customers impressed by communication and reporting systems
- Scalability for your business to grow
- A built-in disaster recovery plan.
Taking compliance management to the cloud
While it is possible to run a successful SME and adhere to standards using a manual paper-based system or a local file server-based software solution, taking your compliance to the cloud represents a major step forward in the growth of your business. A cloud-based IMS is a compliance solution providing real-time online visibility of your environment, health and safety, risk, field work, and other processes and activities. In other words, all your compliance needs can be integrated in a single digital space that’s available from anywhere.
If you operate a business in a highly regulated industry – and even more so if you find yourself missing out on tenders for key government or large commercial contracts – implementing a simple, cost-effective digital IMS can help your business get (and stay) compliant.
The right cloud-based compliance solution can consolidate and configure your compliance systems into one efficient platform, enabling your business to:
- BOOST PRODUCTIVITY: Mobile, cloud-based platforms help you automate time-consuming, repetitive tasks and free up time for your team to do the work that matters most.
- COLLECT DATA FASTER: Recording evidence of events and completing compliance or other forms wherever your workforce is, on their device of choice, eliminates the barriers to conformance.
- REPORT & ANALYSE: Compare and contrast information across multiple people and sites in real-time to identify patterns, system improvements and training needs so you can fix issues before they become problems.
- MANAGE SAFETY REMOTELY: Access your safety incidents in real-time from anywhere and make sure issues are resolved quickly and efficiently.
- IMPROVE INFORMATION FLOW: Reduce duplication and connect your workforce through simple, efficient workflow solutions.
Digital IMS+ – the ultimate cloud-based compliance solution
Working closely with regulatory authorities and peak industry bodies, Integrated Compliance Solutions has developed a comprehensive, cloud-based, industry-specific compliance package that enables your business to automate tender, registration, licensing and certification requirements in one convenient paperless system.
Digital IMS+ enables you to build quality business systems and run everyday business operations more effectively. The platform also helps you improve business performance across sales, customer support, marketing, administration and finance operations.
Digital IMS+ has a range of predefined automation workflows to suit most business needs. Along with freeing-up people for more vital work, automating workflow can reduce human error, ensure greater security and speed-up processes.
The communication tools provided by Digital IMS+ make capturing and actioning feedback easy. This helps ensure that long-lasting change is supported, and that employees are motivated to master new technology with a forward-thinking mindset.
Our exclusive Digital IMS+ package:
- Delivers certification to relevant ISO standards
- Gets you compliant in 90 days (assuming prompt completion of tasks required for certification by client)
- Is fully customised to your business needs
- Includes all SOPs and legal requirements
- Provides discounted rates on certification so you can submit tenders sooner.
Digital IMS+ makes it easy to:
- Monitor every aspect of your business in real-time using dashboards
- Enhance your team communication with live updates
- Effortlessly manage your risk register, legislation register, staff and contractor register, and chemical register
- Tender for government and commercial contracts
- Complete forms and upload images on the go
- Maximise business performance through workflow automations
- Quickly and easily search for anything across all your data
- Impress customers with the most efficient systems and compliance.
Digital IMS+ features:
Our no-fuss, cloud-based, end-to-end compliance solution packages offer a simplified way to demonstrate and meet your compliance requirements.
COMPLIANCE MANAGEMENT AND LEGISLATION UPDATES: Manage compliance and legal obligation registers, licence and permit registers and automatically send notifications and expiry date reminders to any of your staff.
INCIDENT & ACTION SYSTEM: Our tailor-made online forms are linked to a dashboard system with actions, workflows, investigations and findings.
RISK MANAGEMENT: The Risk Management module will help you identify, assess, control and manage potential impacts to the organisation.
AUDIT, INSPECTION AND OBSERVATION: This system is designed to manage industry specific audits, inspection and observation forms and checklists, ratings, scoring, non-conformance and corrective actions.
ASSET MANAGEMENT: This system is designed to store plant and equipment registers in one place with easily accessible maintenance and calibration schedules, inspection records and much more.
CONTRACTOR, EMPLOYEE AND SUPPLIER MANAGEMENT: Generate individual portals for contractors and suppliers to self-manage and upload documents, insurances, and have them complete actions, checklists and inductions online in one place.
ISSUE MANAGEMENT: Identify and track stakeholder issues and manage timely resolutions and outcomes. Link directly to risk management.
MEETING MANAGEMENT: Manage meetings, agendas, minutes and attendees, and assign actions straight from meeting records, accessed and signed by your team working remotely, all in one dashboard.
MOBILE: Work on any browser or through a mobile app for iOS and Android.
BUSINESS INTELLIGENCE: Business Intelligence systems, reports and dashboards designed for the specific industry.
For a no-obligation chat about our compliance solutions and consulting services, or any other compliance matter, call us on 1300 132 745.